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Administrative & Financial Assistant

Type of contract

Offered by: BMI SYSTEM France, software design company
Industries: Pharmaceutical, medical device and cosmetics industries
Location: Montrouge, France
Employment type: Internship
Education: Finance/Accounting background
Training period: 3 to 6 months

Position in the Organisation Chart

Tutor: Business Relations Manager

Activities

• Management of contracts
• Billing and tracking / Reminders / Collection
• Communication with customers regarding invoices and contracts
• Monitoring of mails and administrative emails
• Organisation
• Accounting / Management
• Archiving and entering contracts, administrative and accounting documents
• Payment of supplier invoices, expense reports
• Purchasing of office supplies
• Helping in the organisation of business trips and bookings
• Support consultants in the preparation and implementation of contracts by:
o Answering calls for tender
o Researching information
• Monitoring the company’s performance indicators
• Keep references up-to-date

Knowledge and Expertise

• Accounting, management and simple financial planning skills
• Knowledge of the internet
• Master WORD, EXCEL and POWER POINT applications
• English is a must

Behavioural Skills

• Excellent listening skills with an ability to analyse needs and requests as well as respond in a courteous manner
• Rigorous & methodical, attention to detail
• Ability to express yourself clearly & communicate with others
• Excellent written English & French
• Creativity
• Team spirit
• Analytical skills
• Stress management during periods of intense activity

Relationships

Internally, the Administrative & Financial Assistant has to maintain key relationships with the Business Relations Manager.

Autonomy and Responsibilities

• High degree of autonomy and self organisation
• Activities defined by direct supervisor
• Follow supervisor’s instructions
• Report any issues to supervisor

Working Conditions

• Working autonomously and/or in a team
• Regular working hours

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